Creation and publication of a bidding space

A bidding space is the set of information for a procurement procedure or file. It consists of a set of basic data and the phases that can be part of the file: future tender alert, preliminary market consultation, prior announcement, tender announcement, evaluation file, award, formalization, annulment and execution . When you create a space, you define its basic data and which publication phase the bidding space will begin with. Editors and validators are the ones who have access to create virtual spaces.

To create a new bidding space, do it from the "New bidding space" button:

Define basic data paying special attention to the chosen electronic bidding tool:

• < Sobre Digital : corporate tool for the configuration of the presentation of enveloped offers (different award criteria). – Requires configuration via e-Licita.
• Electronic presentation : corporate tool for files that require the presentation of a single offer (without the need for separation into envelopes) – A default configuration is incorporated that can be modified if necessary through e-Licita.
•       Other electronic tendering tools : This option must be marked whenever the contracting authority uses its own (non-corporate) tool for the submission of tenders.
• <![i Does not support electronic tendering : this option must only be checked in the tax cases defined in the LCSP.

Create Bidding Space: At this point the bidding space is created.

      Fill in general file data:

Once the tender space has been created, the rest of the data in the file must be filled in.

Files without batches:

In the case of files without batches, the default option (no batches) is left in the field division into batches in the General data tab of the file and once the rest of the data in this tab is filled in, it is necessary to go to fill in the specific data of the file.

Once all the general and specific data of the file have been filled in, save the data (this action can be done at any time to save the fields filled in the form of the management tool) and send to validate the tender space:

At this time, the validation errors are shown, if it is the case that mandatory data is missing to be filled in, as well as the recommendations that, despite not being a validation error, are brought to the attention of the validator regarding the data to be published. The first (validation errors) appear in red when sending to validate the bidding space and will need to be modified to be able to reach the publication. The second ones (recommendations) are shown in yellow when sent for validation and do not prevent publication.

Batch files:

In the event that lots have been defined in the general data in the section below, save the changes and define the number of lots and the minimum data through Lot Management.

Saving changes to this window changes the file to have batches and displays the Batch Specific Data tab. By clicking on it, the drop-down appears to fill in the data for each batch:

Once all the general and lot-specific data have been filled in, save the data (this action can be done at any time to save the filled-in fields in the management tool form) and send to validate the bidding space:

At this time, the validation errors are shown, if it is the case that mandatory data is missing to be filled in, as well as the recommendations that, despite not being a validation error, are brought to the attention of the validator regarding the data to be published. The first (validation errors) appear in red when sending to validate the tender space and will need to be modified to be able to reach the publication. The second ones (recommendations) are shown in yellow when sent for validation and do not prevent publication.

Publish the bidding space:

When the file has been sent for validation by the editor or validator and all the validations of the mandatory fields have been passed, the file changes to the "Pending to publish" status and a user with editor role and identified in the Management tool using a digital certificate , will be able to Publish the tender from the actions button.

Once done, the file will be in " Publishing " status and will be published on the PSCP when the planned date and time arrives (by default, 5 minutes later than when the action to publish is made).

Note : in the case of files configured with Digital Envelope or Electronic Tender Submission, it will be necessary to have previously set up the corresponding electronic tender through the e-Licita button.